Your calendar might be the very thing holding your business back. A well-structured workflow doesn’t just protect your creative energy; it’s essential for effective delegation and sustainable leadership as a CEO. In this episode, Emma breaks down exactly how she structures her work calendar to support growth, focus, and long-term scalability without burning out. Drawing on over 10 years in business, she shares how her schedule evolved from chaotic, meeting-heavy days into an intentional weekly rhythm designed for leadership. Emma walks through how she divides her week – internal company days, client-facing meeting blocks, flexible strategy and travel days, and no-meeting Fridays – explaining not just how it works, but why it works. She also explores the importance of delegation, focus time, and adapting your calendar to different seasons of business. Whether you’re resetting your schedule at the start of the year or feeling overwhelmed by constant meetings, this episode offers practical insight (and permission) to design a calendar that truly supports you, your team, and your growth.
Listen in as Emma explains:
- How to structure a weekly CEO calendar that supports scalable growth
- Why reducing meetings is essential for founder focus and leadership
- How to design a calendar that evolves with your business seasons
And much, much more!
How To Structure A Weekly CEO Calendar That Supports Scalable Growth
Emma shares a behind-the-scenes look at how she intentionally structures her week to support scalable growth as a CEO. A well-designed CEO calendar should reflect leadership priorities, not reactive demands. Building a repeatable weekly rhythm allows you to focus on the work only you can do while empowering others to own the rest. For Emma, assigning specific themes to each day, such as internal company work, client-facing meetings, flexible strategy days, and no-meeting Fridays, creates clarity not only for her, but for her entire team.
Why Reducing Meetings Is Essential For Founder Focus And Leadership
Reducing meetings can be one of the most impactful shifts you can make in your calendar. As your business grows, you must continually evaluate whether your time is best spent in every meeting, or whether leadership, delegation, and strategic oversight are a better use of that time. Emma explains how auditing her meetings, delegating ownership, and consolidating client calls into dedicated days has created more space for focus, clearer decision-making, and stronger leadership across the business.
How To Design A Calendar That Evolves With Your Business Seasons
No calendar should stay static forever. Emma’s schedule has changed significantly over her 10 years in business, from early-morning coaching calls and late-night work sessions to a more structured, leadership-driven calendar today. Different seasons of business require different levels of availability, travel and focus, so design your calendar to adapt as your role evolves. As Emma notes, the most effective calendar is one that supports how you work best right now, while remaining flexible enough to grow with you.
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